The significance of invoicing
Invoicing is one of the most important aspects of your sales process and overall operations. Small business owners rely on accurate and timely invoicing to drive cash flow through their organization.
Invoicing is often a tedious process, commonly requiring active follow-up and payment reminders once a due date has passed. Even with regular follow-up, unpaid invoices can pile up and become a real problem. As such, small business owners should get started to improve their invoicing and payment process before that happens.
Use the invoice maker app on your computer or desktop to create your invoice and email the PDF invoice directly from our site. You can even attach a payment link so that your customers can pay online via PayPal or their credit/debit card. Create a New Invoice Every time you’d like to make a new invoice in Google Docs, open your blank invoice template then click File and then select Make a Copy from the menu. By using a copy of the blank invoice template as your starting point each time, you won’t risk accidentally saving over an existing client invoice.
Electronic invoice templates offer convenience and security
Electronic invoices are the norm in business today and most businesses maintain invoice templates that allow them to quickly issue new invoices and ensure the accuracy of the terms outlined. The ability to issue electronic invoices, collect digital signatures, automate payment reminders, and monitor how a client interacts with an invoice in real-time gives small business owners peace of mind.
It’s important to get your invoice template tuned to your specific needs as a business. Invoicing is intrinsically linked to your organization’s payment process, and many businesses choose to indicate acceptable payment options (e.g., PayPal, credit card, bank account number) on their invoices. Working from a template is particularly helpful when entering the wrong information into your invoice can lock your organization into a bad agreement.
Luckily, PandaDoc offers its users the ability to upload their own template through the user dashboard, which they can then modify and interact with via PandaDoc robust user tools.
Once you’ve created an invoice template, the PandaDoc “Transfer Data To” feature allows you to transfer potentially recurring information between documents. This includes company information, the invoice recipient’s name, address, contact info, and more which can be transferred automatically to all new documents instead of requiring you to input existing data unnecessarily.
You can also use “Content locking,” “Approvals,” and the “Transfer Data To” features to prevent reps from making unapproved edits, to ensure proper approval workflows are observed, and to minimize the risk of manual errors and improperly entered data.
PandaDoc helps users generate new electronic invoices, monitor due dates, and collect digital signatures on sales contracts within a cloud-based user interface. With a strong and customizable invoice template, you can go from receiving a purchase order to issuing your next invoice number in real-time, helping you generate positive cash flow through your business much faster.
How To Create An Invoice In Word
PandaDoc also offers users prefab invoice templates to help them get started quickly.